Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded.
When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded. To comply with the new Department of Defense policy, Cottey College will return any unearned TA funds on a proportional basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending.
The amount of aid earned by the student must be determined as of the date of withdrawal. If the amount disbursed to the student is greater than the amount earned, unearned funds must be returned to the funding agency. The percent earned equals the number of days completed up to the withdrawal date divided by the total days in the semester.
If a service member stops attending due to a military service obligation, and the service member notifies the school of their obligation, Cottey College will work with the affected service member to identify solutions that will not result in a student debt for the returned portion.
A student may add courses during the first six days of instruction if facilities, equipment, and enrollment permit. Both the academic advisor’s signature and the course instructor’s consent are required. Students may appeal a denial of consent to the division chair and the vice president for academic affairs. After the sixth day of instruction, a student may not add a course unless her academic advisor agrees, the instructor consents, and the vice president for academic affairs approves.
A student may drop courses during the first ten days of instruction without penalties or charges. These courses do not appear on the transcript.
The eleventh day of instruction through the twelfth week of instruction, a student withdrawing from a sixteen-week course must pay a $15 per course withdrawal fee. A grade of W will be recorded on her transcript.
Permission to withdraw from a course after the twelfth week of a semester is possible only in extenuating circumstances by special permission of the vice president for academic affairs.
Withdrawal from the College
In order to withdraw from the College any time during the semester and avoid punitive grades, a student must obtain a withdrawal form from the Office of Academic Records and obtain the required signatures. No refund will be given (if applicable) until this form is processed.
When a student officially withdraws from the College, the date of withdrawal will be used as the last date of attendance. If a student stops attending, without officially withdrawing, Cottey College will determine the last date of attendance based on information received from faculty.
|First day of class to end of second week of class||90%|
|Third week of class to end of fourth week of class||50%|
|Fifth week of class to end of eighth week of class||25%|
|After eighth week of class||0%|